Office Manager/Administrator

Job Locations UK-Cambridge
Job ID 2018-1079


Solarflare Communications Ltd is situated in the heart of Cambridge at the Westbrook Centre, Milton Road.  We are looking for an Office Manager/Administrator.   This is a great opportunity to work within a highly motivated team in a relaxed, but professional and supportive environment.  You will report to the UK HR Manager and partner with Finance, IT, Sales, Marketing and Engineering. This is a demanding and varied role and requires someone who is really organised with a positive, can do attitude that is happy to roll up their sleeves and do what it takes to get the job done.  If you like making a difference and are looking for a new challenge, get it touch!


Key responsibilities will include:

  • Reception; welcome visitors, answer the office main phone line and front of house duties
  • Organise ingoing and outgoing shipments via couriers
  • Maintain office and kitchen supplies including weekly fruit and cake orders
  • Supporting Building/facilities management including organisation of general & routine maintenance
  • Contacting & dealing with contractors, organisation of permits
  • Assisting with the co-ordination of lease negotiations with Landlord’s agents/solicitors
  • Assisting with the co-ordination of office refurbishment/ licenses & approvals
  • Office furniture requirements
  • Additional Car Parking
  • Liaison with cleaning contractors
  • Keys / alarm fobs / parking cards & permits – maintenance of records
  • Renewal/negotiation of utility contracts, meter readings
  • Health & Safety responsibilities including regular review of assessments, site inspections, COSHH. H&S Training, maintenance of Fire Register, legislation updates, ensuring Compliance / maintenance of records, monitoring and updating policies, coordination with external consultants and purchasing of necessary supplies, maintenance of First Aid facilities
  • Raise purchase requests and ensure appropriate authorisation
  • Organise UK business travel including approvals, flights, accommodation, transport in line with travel policy
  • Act as go to person for colleagues travelling to the UK, working closely with the travel coordinator in the US and liaising with colleagues with regards to hotels, transfers, meals and ad hoc requests
  • Maintain documentation and approvals for contractors and consultants
  • Organise company social events
  • Assist the UK HR Manager with recruitment administration and maintenance of absence records
  • Ad hoc general administration duties


  • Experience in a similar role would be an advantage but not essential
  • Accurate; attention to detail
  • Ability to make prompt, clear decisions and acts with confidence
  • Flexible; to deal with the differing demands of this role and changing or conflicting priorities
  • Able to establish good relationships with customers and colleagues, builds wide and effective networks and relates well to people at all levels
  • Excellent persuading and influencing skills
  • Excellent customer service skills; focusses on customer needs and satisfaction
  • Proactive and highly motivated, solution focussed and resilient and copes well under pressure
  • Previous experience of recruitment administration would be an advantage
  • Although not an essential requirement, experience of working with Great Plains or an accounting package would also be an advantage


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed